Greater Denton Arts Council

EMPLOYMENT

The Greater Denton Arts Council is seeking qualified candidates to fill the following positions:

ADMINISTRATIVE ASSISTANT
MEMBERSHIP ASSOCIATE
GRANTS WRITER


ADMINISTRATIVE ASSISTANT
Reports to: Executive Director
Hours: 20 hours per week; part-time; 9:30 am – 2:00 pm, M-F
Starting salary: $10-$12 per hour
Expected Start Date: December 1, 2016

The Administrative Assistant provides office management and administrative support for the Executive Director, staff, and Board of the Greater Denton Arts Council. This position also serves as receptionist at the Arts Center’s Welcome Desk, greeting and providing assistance to visitors of the Arts Center.

PRIMARY RESPONSIBILITIES
- Oversees day-to-day administrative needs of the Arts Council and Arts Center
- Serves as Visitor Services staff at the Arts Center’s Welcome Desk, greeting visitors, answering phones, processing admission, and responding to questions about membership opportunities, programs, and exhibitions
- Prepares daily attendance records as well as monthly and quarterly attendance summaries
- Assists with organizing meetings, prepares and coordinates agenda, notifies attendees
- Prepares correspondence, reports, and other requested documents as required by the Executive Director
- Oversees receipt and processing of mail, check requests, ordering office supplies, and manages petty cash
- Prepares meeting materials for Executive, Board, and committee meetings as well as any other needs of the Board i.e. retreats, new board orientation, etc.
- Organizes, compiles, and files permanent meeting records; handles all filing and record keeping needs
- Maintains online Board calendar and materials; schedules email reminders for Board, staff, committees, grant organizations, and any other affiliate group regarding meeting dates, deadlines, events, etc.
- Creates and maintains event mailing lists, solicitation letters, reservations lists, information packets, entry forms, promotional materials, ticket payments, event binders, and any other needs as required
- Assists with recruitment, training, and scheduling of volunteers and interns for the Council
- Assists with special events and programs as needed
- Contributes to the continued development and promotion of the Council’s brand and brand identity
- Partners with colleagues to provide data and content for sponsorship and grant efforts
- Assists in the development and adherence to best practices and departmental policies
- Other duties as assigned

REQUIRED SKILLS AND KNOWLEDGE
-Demonstrated organizational skills and ability to balance priorities and meet deadlines in a fast-paced office
- Possess strong writing, detail editing, and proofreading skills
- Highly proficient in the use of computers and software applications, including database management; the ability to learn new applications
- Demonstrated outgoing personality with excellent interpersonal skills
- Possesses positive attitude, initiative, sound judgment, and ability to work independently as well as in team environment

MINIMUM EXPERIENCE AND EDUCATION
- Associate’s degree or equivalent work experience; Bachelor’s degree preferred
- One to three years administrative experience; experience working with as an executive-level administrator preferred

TO APPLY
The Greater Denton Arts Council is an equal opportunity employer committed to a diverse work environment. Applicants should send a letter of interest, resume, and the names of three professional or academic references to admin@dentonarts.com with ADMINISTRATIVE ASSISTANT as the subject. Due to the anticipated number of applicants, only those candidates selected for further review will be contacted.


MEMBERSHIP ASSOCIATE
Reports to: Executive Director
Hours: 20.5 hours per week, part-time; Tuesday – Saturday flexible schedule
Starting salary: $10-$12 per hour
Expected start date: December 1, 2016

The Membership Associate plays a pivotal support role for the Greater Denton Arts Council’s individual and corporate members as well as non-profit member organizations. The Associate provides a welcoming environment and excellent customer service for Arts Center guests in a fast-paced environment.

PRIMARY RESPONSIBILITIES
- Serves as Visitor Services staff at the Art Center’s Welcome Desk, greeting visitors, answering phones, processing admission, and responding to questions about membership opportunities, programs, and exhibitions
- Under supervision of Executive Director, maintains and promotes individual, corporate membership, and organizational programs
- Performs data entry for all levels of membership, both existing and new members as well the processing of gift and donation receipts, membership renewals, and gift memberships
- Maintains the Members database for accuracy, updates and tracks constituent information, runs reports, prepares daily transmittals, etc.
- Serves as liaison to the public to promptly answer questions, via phone calls and email regarding membership and member benefits and recruits potential members at Council events and in the community
- In partnership with staff and Membership committee, develops and implements new and existing membership drives for the acquisition of new members, the renewal of current members, and the return of lapsed members
- Researches and analyzes new membership prospects and prepares and presents community presentations as needed
- Assists with special events and programs as needed
- Collaborates with staff to develop content for web, print, email, and social media marketing of membership events and initiatives
- Demonstrates leadership as an active participant in staff, board, and community meetings
- Contributes to the continued development and promotion of the Council’s brand and brand identity
- Partners with colleagues to provide data and content for sponsorship and grant efforts
- Assists in the development and adherence to best practices and departmental policies
- Other duties as assigned

REQUIRED SKILLS AND KNOWLEDGE
- Possesses outgoing personality with excellent interpersonal skills
- Demonstrated organizational skills and ability to balance priorities and meet deadlines in a fast-paced setting
- Possesses strong writing, detail editing, and proofreading skills
- Highly proficient in the use of computers and software applications, including database management; the ability to learn new applications
- Possesses positive attitude, initiative, sound judgment, and ability to work independently as well as in team environment
- Willingness to work a flexible Tuesday – Saturday schedule, including:
Tuesdays 2:00 pm – 5:00 pm         
Wednesdays 2:00 pm – 5:00 pm    
Thursdays 2:00 pm – 9:15 pm        
Fridays 2:00 pm – 5:00 pm             
Saturdays 10:30 am – 5:15 pm (Beginning January 2017)
Additional hours may be required for special events including First Fridays at the Arts Center.

MINIMUM EXPERIENCE AND EDUCATION
- Bachelor’s degree or equivalent; masters degree preferred
- One to three years experience in Administration, Customer Service, Hospitality, or relevant field
- Experience in membership, fund development, or working with non-profit or community focused-organizations preferred

TO APPLY
The Greater Denton Arts Council is an equal opportunity employer committed to a diverse work environment. Applicants should send a letter of interest, resume, and the names of three professional or academic references to admin@dentonarts.com with MEMBERSHIP ASSOCIATE as the subject. Due to the anticipated number of applicants, only those candidates selected for further review will be contacted.


GRANTS WRITER
Reports to: Executive Director
Hours: Contract/ Seasonal
Starting Salary: $15-$20 per hour
Expected start date: December 1, 2016
The Grants Writer plays an essential role in the Arts Council's efforts to support the arts in Denton. Under the supervision of the Executive Director, this position is responsible for the coordination of grant applications, processing of applications and distribution of sub-grants, and identification of grant and foundation opportunities.

PRIMARY RESPONSIBILITIES
- Coordinates the planning and preparation of grant proposals for city, state, and national organizations on behalf of the Greater Denton Arts Council
- In partnership with the Executive Director, prepares and compiles all components of grant submissions, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements
- Develops and submits reports to funding organizations once grants are received
- Oversees the Greater Denton Arts Council sub-grant program for artists and arts organizations across Denton; ensures applications are received on time and materials are prepared for grant committee review
- Works with accounting department to ensure sub-grant recipients receive funding in a timely manner and submit summary reports within allotted timelines
- Researches and identifies new foundation, corporate, and government grant-making opportunities for the Arts Council’s programs and exhibitions
- Develops and maintains a library of reference documentation, including funding agency requirements and forms, profiles and curriculum vitae, abstracts and reference literature, and other pertinent material
- Maintains knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations
- Enters data and maintains CRM database for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required

REQUIRED SKILLS AND KNOWLEDGE
- Demonstrated experience creating successful grant proposals for non-profit and education-focused organizations
- Demonstrated organizational skills and ability to balance priorities and meet deadlines in a fast-paced office setting
- Possess strong writing, detail editing, and proofreading skills
- Highly proficient in the use of computers and software applications, including database management with the ability to learn new applications
- Possesses positive attitude, initiative, sound judgment, and ability to work independently as well as in team environment

MINIMUM EXPERIENCE AND EDUCATION
- Bachelors degree in arts administration, business, communications, marketing, or related field; graduate degree is preferred
- One to two years experience in grant writing or fund development
- Demonstrated successful grants writing and fundraising experience is required for this position. Candidates will be asked to provide a sample of writing and grants application samples.

TO APPLY
The Greater Denton Arts Council is an equal opportunity employer committed to a diverse work environment. Applicants should send a letter of interest, resume, and the names of three professional or academic references to admin@dentonarts.com with GRANTS WRITER as the subject. Due to the anticipated number of applicants, only those candidates selected for further review will be contacted.


INTERNSHIPS AT THE GREATER DENTON ARTS COUNCIL

Interested in receiving training and real-life experience in the arts and non-profit management? The Greater Denton Arts Council is currently seeking interns to assist in the following areas: education and exhibitions, development, marketing and social media, and visitor studies and evaluation.

Internships are available to university students or recent graduates. Start and end dates are flexible but primarily run the length of an academic semester. Interns must be willing to contribute a minimum 10 hours of service per week. Applicants should send a letter of interest, resume, and the names of three professional or academic references to admin@dentonarts.com.  For details, click here.